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Belgium 13-11-2026 Squad Only Physical English

Building the Business Case for New IT Capabilities; How to justify investment when value is strategic, shared, or only visible over time.

Many IT capabilities are essential and difficult to fund through a simple project ROI. The challenge is showing why architecture, governance, resilience, cybersecurity maturity, data foundations, and AI readiness deserve investment before the gap becomes expensive. Three pressure points make the case harder. - Shared value means the benefit often sits across several teams, while the budget sits in one place. - Timing creates friction because the cost is immediate while the value appears over time. - Risk translation is needed so business and finance leaders understand the consequence of delaying the investment. The working question is simple: how do we turn foundational IT capabilities into credible investment cases that link cost, risk, business value, and future flexibility? If you are building these cases internally, let’s compare how others are positioning value, risk, and timing.

Belgium 19-11-2026 All Members Physical English

Europe’s Digital Foundations

Public organisations are re-evaluating the digital foundations on which critical services depend. Cloud strategy is increasingly shaped by questions of operational control, legal exposure, supplier dependency, interoperability and long-term resilience. For public-sector leaders, the issue is not only where workloads are hosted, but how much strategic control remains over the technologies that support essential public services. This is where European cloud initiatives, sovereign infrastructure and open-source technologies become strategically important. Together, they can increase transparency, preserve portability and reduce dependency on individual providers. But they also raise practical questions around maturity, procurement, integration, support models and long-term sustainability. Open source brings a specific dimension to this discussion. It claims to better support transparency, interoperability and strategic autonomy, but it is also requiring clear governance, security controls and operational support. The opportunity is to understand where open technologies can strengthen the public-sector technology stack, where commercial platforms remain essential and how both can coexist within a coherent European digital strategy. Three questions shape the discussion: Which parts of the public-sector technology stack require stronger European control? What role should open-source technologies play in reducing dependency and strengthening transparency? Which governance and procurement decisions will determine whether a sovereign cloud strategy succeeds? Bringing these perspectives together can define where sovereign cloud and open technologies create strategic value, identify the decisions that deserve executive attention, and establish practical principles for strengthening Europe’s digital foundations while preserving flexibility and innovation. See you at the table?

Belgium 24-11-2026 Country Members Physical French

Les Rencontres: Innovation de l'Ombre

Créativité vs. Chaos : Quelle est la gouvernance minimale ? Le défi principal est d'équilibrer le risque et le rythme du changement. Les équipes métier adoptent de nouveaux outils d'IA et low-code de leur propre chef, créant une véritable créativité mais aussi un risque massif et non géré. Cette discussion se concentre sur l'établissement de voies simples et sûres pour l'innovation, en débattant de la gouvernance minimale qui protège la réputation de l'entreprise tout en évitant l'erreur d'écraser les initiatives utiles dans l'ombre. Questions clés d'Échange entre pairs : Où l'innovation de l'ombre aide-t-elle plutôt que de nuire, et comment éviter de l'écraser ? Quelle est la gouvernance minimale qui protège la réputation tout en maintenant la vitesse, et à qui appartient-elle réellement ? Comment les pairs ont-ils réussi à transformer les efforts initiaux de l'ombre en services officiels soutenus sans perdre la confiance de l'entreprise ? Comment pouvons-nous rendre plus facile d'innover de manière responsable que de simplement agir en franc-tireur ?

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Total Produce Delivers Daily Fruit to UK Schools With OutSystems

Having won the UK government Fruit4Schools contract, Total Produce encountered a problem. In order to ensure payment for deliveries under the contract. Working with OutSystems gave Total Produce the speed and agility to provide not only this solution, but many more since.

"It’s not just faster development. The DevOps capabilities of OutSystems, like one-click deployment and performance monitoring, mean the apps we deliver this way are less costly to update and maintain. That means we can invest more in innovation that will keep the company competitive into the future."Tony O’Halloran, Director of IT, Total Produce

An Upset to the Apple Cart

Challenge – Total Produce is one of the world’s largest providers of fresh produce, with operations in 26 countries and 140 facilities across Europe, India, and North America. The company is involved in growing, sourcing, importing, packaging, and distributing over 300 lines of fresh produce, from apples to zucchini and everything in between. However, as this story shows, sometimes it’s the last-mile delivery that can be most difficult.

When the UK government awarded the Fruit4Schools contract to Total Produce, it came with a stipulation:

Provide every primary school child a piece of fruit every day, but if you can’t prove delivery with a signature, we won’t pay you.

From bitter experience, Total Produce knew that paper-based signatures were a recipe for disaster. Missing delivery slips, manual processing, and the impossibility of real-time reporting could quickly turn this prestigious contract into a loss-making venture.

Total Produce needed a mobile app that could route drivers to each school and collect signatures for each delivery. That was the challenge thrown at the Total Produce busy IT department, together with what seemed like an impossible deadline.

Tony O’Halloran, Director of IT at Total Produce, takes up the story. “I’d been looking for an opportunity to try OutSystems for some time. This project seemed to tick all the boxes for a first project; it wasn’t overly complex, and the need for mobile offline functionality was both a capability of OutSystems and a missing piece in our armory. The fly in the ointment was the pressing deadline; I didn’t think we’d have time to learn OutSystems and deliver this project in the three months available.”

Teamwork Prevents Sour Grapes

Solution - When Tony called OutSystems, he quickly learned that a problem shared could be a problem halved. One of the best ways to get started with OutSystems is through a pilot project, staffed by the customer and the OutSystems professional services team.

A combination of structured training, moment-of-need coaching, and day-to-day collaboration on the project is the surest way to learn OutSystems and immediately put it into practice.

“What we liked about this teamed-up approach was that it disrupted our normal ways of working. OutSystems brought significant agile expertise to the table, not just technical skills. There was a much greater focus on user experience throughout the project, all the way from requirements capture to the weekly demonstrations at the end of each sprint. As we completed development, there were absolutely no surprises, and the training effort seemed minimal because the app worked the way all users needed,” explained O’Halloran.

The shared development approach compressed development to just nine weeks, with another three weeks for final user acceptance testing and training. By the end, Total Produce had its own OutSystems expertise it could apply to future projects.

“It was a win-win from our point of view. OutSystems was the right tool for the job, but without the team approach, we would not have met our deadline, because we were too busy to assign more in-house developers to this project,” explained O’Halloran.

A Low-Code Labor Bears Fruit

Results – The resulting app has been a real hit with drivers, schedulers, and delivery managers because it’s easy to use and more efficient. Here are a few of its capabilities:

Back-office Administration

Integration with ERP system to load daily orders
Route scheduling
Driver route assignment
Internal reporting
Proof of delivery reports for schools/education authorities

Mobile Access for Drivers

Route guidance
Delivery confirmation
On-screen signature capture with photo fallback
Delivery adjustments
Offline availability
Data and signature synchronization when online

Thanks to the success of this first project, Total Produce has expanded their use of low-code with four more projects, covering diverse requirements such as help desk ticketing, time tracking, credit control, and a customer complaint case management system.

“Now that we’ve proven this low-code approach, we’re bringing more developers into the OutSystems team and starting to tackle more strategic projects,” explained O’Halloran.

However, the benefit is not just much faster development, but also significant savings on IT operations time and resources.

The benefits of OutSystems from IT’s perspective:

Faster, visual development
Better support for an agile, user-centric development approach
DevOps “in a box” including code integrity checking, one-click deployment, and performance monitoring
Ease of integration with a wide variety of business systems including bespoke ERP
Ability to design brilliant user experiences with no dependency on designers/CSS experts
Build mobile apps, both hybrid and native, with full offline capabilities, and use of device features like GPS, touchscreen signature, and camera
Future proof enterprise-grade security and performance

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Outsystems

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